Gloucestershire Grammar Schools

Entrance Tests for admission into Year 7 in September 2019
Information Update - 30th July 2018

On Tuesday 24th July 2018 ALL parents were emailed to advise them of their allocated test centre.  If you have not received this email it is probably due to the fact that you did not follow the instructions when you registered and add our email address to your Safe Senders.  Due to the many thousands of emails we send and receive at this time of the year we do not send copies.

Your allocated test centre will be contacting you as soon as the schools re-open in September with detailed arrangements for the test.  Please wait until you receive this information before contacting the schools.  If you have not heard by 11th September 2018 then you do need to contact your allocated test centre.

Over 2500 registered for the tests in Gloucestershire this year and it has been necessary to change the test centre for a significant number of candidates due to the fact that both Pate’s Grammar School and The Crypt School are unable to seat all those candidates who wanted to sit tests there.

As advised earlier requests to change test centre will not be considered.  The answer sheets have to be individually printed and sent to the school where your child will be sitting the entrance tests.  These arranagements have already been put into operation and cannot now be changed.

Registration is now closed

If you have missed the deadline you need to contact the individual schools (contact details are above) for advice.  Please do not email us as we cannot help you.  No late entries will be accepted and it is now too late to change “share schools”.

We send emails as part of the registration process. It is essential that you receive ALL our emails.  Some ISPs (email providers) block any emails received from any email address that is not in your Safe Senders.  This is a world wide problem and outside of our control.

To avoid this happening to you, before you start to complete the on-line registration form, you must add the following email addresses to your “Safe Senders”.  This should ensure that all our emails are delivered to your Inbox.

If you did not do this before you registered and you have not received our emails then do it now before you contact us

If you did not receive a confirmation email from us it may have gone to your spam, bulk or junk mail folder.  If you find the email there, your ISP or your own software spam-blockers or filters are diverting our email.  We have no control over this -  only you or your ISP can change the settings.  Please follow the instructions above and add our emails to your “Safe Senders”.

If you have already registered and you have printed or photographed the “Proof of Submission” page (see below) but not received a confirmation email please follow the instructions above regarding “Safe Senders” and then email us to confirm that you have done this and to request a second copy.  If you do not have a “Proof of Submission” it means that your on-line form has not been submitted.  It is now too late to register.
On-Line Registration
How will I know if my Registration Form has been submitted successfully?

When you completed your Registration Form and you clicked the Submit button, if your form had been successfully submitted, you would have been taken to a “Proof of Submission” page.

This displayed your child’s name, a unique Proof of Submission number and the date and time that the form was submitted. You SHOULD HAVE printed or photographed this page.  In the event of any dispute regarding the submission of your on-line registration form you will need to send us this page as evidence.  Without it we will not investigate any claims that an on-line form has been submitted.  

If you left any required fields blank, instead of the “Proof of Submission” page, your registration form would have been re-displayed and any errors highlighted in RED at the top of the form.  You should have completed these required fields and clicked the “Submit Registration” button again.  You should then have been taken to the “Proof of Submission” page.  If you do not have a “Proof of Submission” it means that your on-line form was not submitted.

Important Notice about Confirmation emails

Except in the first few days most Registration Forms are processed within a few hours and a confirmation email is sent as soon as it has been processed.

If you think you have not received your confirmation email please check your spam, bulk and junk folders -  it may be there!

If you have a copy of your “Proof of Submission” page (see above) and checked your spam, bulk and junk folders and have not received a confirmation email after three days you must follow the instructions above regarding “Safe Senders” and then send us an email.  

Responsibility for ensuring that your registration form has been received and processed before the deadline rests exclusively with parents / carers.  If you do not contact us we have no way of knowing that there is a problem.

Deadline for submitting On-Line Registration Forms is 12 noon on Saturday 30th June 2018.   

No exceptions will be made for registration forms not received and processed by the deadline.

Changes to Shared Schools will not be accepted after the deadline.

After the close of registration at 12 noon on 30th June 2018, please check this website ( regularly for any general announcements that affect all candidates.  This is especially important during the summer holidays when the schools are closed.
Additional links

Test Day ID

After you have submitted the on-line registration form you need to download and complete the Test Day ID Form (click the link above). Your child must bring it to the test signed and with a photograph attached (see section 4 in Notes about Admission Arrangements and Testing).  This applies to ALL candidates.

SEN-D Form

When you receive your confirmation email from us, if you included anything in the Special Needs box on the on-line registration form, you will be directed to download and complete the SEN-D Form (click the link above).  This must be submitted to your Preferred Test Centre together with any supporting evidence within FIVE days of completing your on-line registration form or 12 noon on 30th June 2018 whichever comes first.  Any information / supporting evidence sent after the deadline will not be considered.

Corrections to data already submitted

If you wish to correct mistakes you made when completing the on-line form please click the link above.  Please note we do not key any data.  We process the data that you submitted.  We will not change your Preferred Test Centre once you have submitted your on-line form (see notes on on-line form).  You cannot add or remove any share schools now that registration has closed.